Duncan Swim Team Registration Information Booklet 2023/24

Applicable to: SwimActive D group: ENTRY level Active Start Masters D group FUNdamentals Stage 1 FUNdamentals Stage 2 C group B group FUNdamentals Stage 3 Solo Stingrays A group

www.duncanstingrays.com

2023 – 2024 SEASON

REGISTRATION INFORMATION

BOOKLET*

*All new swimmers or returning swimmers who did not swim during the 2022-23 season
must complete an assessment to determine appropriate placement

Questions?

Email: learntoswim@duncanstingrays.com

Created 31july2023

Table of Contents

RETURNING MEMBERS INSTRUCTIONS	3

NEW MEMBER INSTRUCTIONS	4

GENERAL INFORMATION	5 – 7
Training start dates & locations
Stingrays Family Handbook
Family Membership
Communication
Payment options
Invoicing & Payment Processing
Non sufficient funds cheque and declined or expired credit card fee
Change of Group
Withdrawal Policy
Non – Refundable Fees
Swim Meet Fees
Team Gear
Family Participation Points

PROGRAM DESCRIPTIONS & benchmark expectations	8 – 16
FUNdamentals LEARN TO SWIM PROGRAM	8 – 9
Program Coordinator: Olivia Charles
Stingrays FUNdamentals Swim School Active Start Stage 1 --> Stage 2 --> Stage 3
REGIONAL DEVELOPMENT PROGRAM	9 – 10
Program Coordinator: Leanne Sirup
Development & Diversity Group “D Group” D1 --> D2 --> D3
DIVISIONAL DEVELOPMENT PROGRAM	10 - 12
Program Coordinator: Olivia Charles
Challenge Group “C Group” C1 --> C2 --> C3
PROVINCIAL DEVELOPMENT PROGRAM	12 - 13
Program Coordinator: Leanne Sirup
Believe Group “B Group” B1 --> B2 --> B3
NATIONAL DEVELOPMENT PROGRAM	14 - 15
Program Coordinator: Leanne Sirup
Autonomy Group “A Group” A1 --> A2 --> A3
FIT 4 LIFE PROGRAM	15 - 16
Program Coordinator: Olivia Charles
SwimActive (age group) Masters (adult) Solo Stingrays (private sessions)

STINGRAYS HOSTED COMPETITION DATES	16

DUNCAN SWIM TEAM CONSENT FORMS	16 - 22
CODE OF CONDUCT: Swimmer / Parent / Coach + RIGHTS & RESPONSIBILITIES
STINGRAYS PARENTS ROLE
CONFLICT RESOLUTION PROCEDURES + DISCIPLINARY PROCESS
PERSONAL INFORMATION AGREEMENT + MEMBERSHIP AGREEMENT

Returning Member Instructions

*RETURNING MEMBERS are defined as Swimmers actively training as of June 1, 2023

STEP 1: Read the 2023 – 24 Registration Information Booklet

Group Descriptions, Annual Registration Fees, Monthly Training Fees are posted in this document
General Team Policies and Family Participation information can be found within this document. The full overview of each can be found in the Stingrays Family Handbook

Step 2: Review the main changes from last season:

This document is provided to all DST returning members:
- Annual/Cycle/Monthly Dues will be increased a nominal amount in the 23/24 season

Step 3: Complete Online Registration

Online Registration will be open via the Stingrays website starting August 8^th @ 9am
Prior to this date, families will receive an email stating the Group their Swimmer has been assessed at and recommended for the upcoming season
Through the online registration system, families will:
- Confirm or provide primary & emergency contact information
- Select child(ren) to register and their level / group schedule
- Review payment option(s)
- Electronically agree with all of the posted Stingrays Policies

Step 4: Drop into one of the In-Person Registration / Team Gear Order days

Families paying by Email Money Transfer (EMT) for the 2023 – 24 season must submit their payments Annual payments PRIOR to the 1^st day of Swimming. The specific amount(s) can be found within your family’s online account.
Families paying by credit card may update their profile within their duncanstingrays.com family account and will have their credit cards charged for all Annual payments PRIOR to the 1^st day of Swimming. The specific amount(s) can be found within your family’s online account.
Swimmers will place their equipment and apparel orders by September 30^th

Step 5: Swimming Canada Online Registration

In September, Families will be emailed a link to confirm their Swimming / Natation Canada (SNC) account information. This email will come from the address registration@swimming.ca

Families must follow the instructions in this email to complete the following:

Confirm account contact & demographic information
Electronically sign the Swimming Canada Acknowledgement of Risk form for each swimmer
Agree to Swimming Canada policies

Families can forego Step 5 and allow for the DST Registrar to complete this final step of the SNC Registration.

All unconfirmed SNC accounts will be confirmed by the DST Registrar within 2wks of the Swimmer’s Registration. Families who fulfill the first 4 steps above give permission for the DST Registrar to complete this final step in SNC Registration on their behalf

Once this is completed, then the swimmer is fully registered and insured under Swimming Canada. Swimmers may not participate in Stingrays programming until Steps 1 – 4 are completed above.

New Member Registration Instructions

*all new members MUST attend a Stingrays Information session prior to signup.

Step 1: Have your child assessed for a Stingrays level during our scheduled monthly assessment day

Step 2: Read the 2023 – 24 Information Booklet

Group Descriptions, Monthly Training fees, family commitment, and the like are posted in this document
Full club policies and Stingrays Family Participation information can be found in the Stingrays Family Handbook and online at www.duncanstingrays.com > About Us > DST Policies & Procedures

Step 3: Sign Consent forms and provide registration fee payments

Create an online Family Account & Swimmer Profile at www.duncanstingrays.com
Use an email that is easily accessible + a memorable password. This is our primary method of communication.
Click on Program Information (top menu bar on every page)
Select the Program ie FUNdamentals, Competitive, etc & click on “Explore or Register”
Select the Group your Swimmer was assessed at ie FUNdamentals Stage 2
Select your day(s) of commitment
Review the online Registration Package
1. Completing the Online Registration is equivalent to signing physical forms
Review Swimmer Group you’re registering for
Review fees and payment options
Review Family Participation Points (FPPs) requirement for the season
Once completed, you’ll arrive at the “Registration Confirmation” screen. You will also receive an email with the Registration Information Booklet for your reference.
Full Fees are due at point of Registration. Swimmers will have a See Yourself Swimming 2wk grace period for potential withdrawal. IF family wishes to withdraw during this grace period, please submit IN WRITING prior to the end of the 2wk period and family will receive a FULL REFUND less $30 (Swim School Reg + DST Admin Fee)

Step 4: Swimming Canada Online Registration

In September, Families will be emailed a link to confirm their Swimming Canada account information. This email will come from the address registration@swimming.ca Families must follow the instructions in this email to complete the following:

Confirm account contact & demographic information
Electronically sign the Swimming Canada Acknowledgement of Risk form for each swimmer
Agree to Swimming Canada policies
Families can forego Step 4 and allow for the DST Registrar to complete this final step of the SNC Registration. All unconfirmed SNC accounts will be confirmed by the DST Registrar within 2wks of the Swimmer’s Registration. Families who fulfill the first 3 steps above give permission for the DST Registrar to complete this final step in SNC Registration on their behalf

Once this is completed, then the swimmer is fully registered and insured under Swimming Canada. Swimmers may not participate in Stingrays programming if this step is not completed within one week of sending the Swimming Canada link to the family’s primary email listed on their account.

General Information

Training Start Dates

See training group descriptions for the training schedule and group start date

The Training schedule is subject to change at any time. Changes, interruptions, dates to note, etc are posted on the Stingrays website. All information is posted at www.duncanstingrays.com. Families can view the unexpected cancellations posted on the Stingrays site (front page) as they arise.

2023/24 start dates:

13sept2023 Stingrays Competitive Program
- Development aka D Group
- Challenge aka C Group
- (I) Believe aka B Group
- Autonomous aka A Group
25sept2023 Stingrays Non Competitive Groups
- FUNdamentals: Active Start & Stages 1,2,3
- SwimActive
- Masters

Stingrays Family Handbook

The Stingrays Family Handbook has been updated to provide a full range on the club governance, finances, FPP: Family Participation Points, and Appropriate Athlete Development is posted in the Parents Section on the website. Please take some time to review this document.

Family Membership

All Swimmers are members of the Duncan Swim Team. Each family is entitled to one vote at the Annual General Meeting. Each family will have one log in for the DST website online family account at www.duncanstingrays.com with additional emails to be added to the account within your own family account. Please be sure to share your log in information with those within your family as needed.

Communication

Families must provide an email address to create your online family account at www.duncanstingrays.com – please be sure to check your emails regularly as this is our primary method of communication. Additional emails to receive notices and the like can be added to your family’s online account. Please be sure to share your log in information with those within your family as needed.

Payment Options

We’re paperless. Payment is preferred in 2 different manners:

Within your DST online account by credit card
Email Money Transfer (EMT) to admin@duncanstingrays.com

Invoice & Payment Processing

Within your family’s online DST Account, you will find your billing and payment history. Invoices, receipts, etc can be downloaded at your convenience via your family’s online DST Account.

Annual Dues can be paid by:

Competitive Groups: monthly installments on the 15^th of each month
Non Competitive Groups: Cycle installments at the start of each Cycle (Sept/Jan/Apr).

To pay a single annual fee, please contact admin@duncanstingrays.com to arrange.

Members have the option of submitting payment in their preferred manner. All outstanding invoices will be automatically charged to the credit card on file on the 15^th of each month / at start of each Cycle. Please be sure to submit alternate payment at least a week prior to the 15^th to ensure payment is accounted for prior to the outstanding invoices being cleared.

Credit Card information is stored within the QuickBooksOnline system within the DST website. DST does not retain these records.

Members are obligated to keep their account in good standing with the Team. Failure to do so will result in a review of the account’s membership by the Board of Directors and Director of Operations. Any refundable fees will be processed and refunded at the end of the swim season or termination of membership.

Non-Sufficient Funds Cheque & Declined or Expired Credit Card Fee

A $30 fee will be invoiced to your family account for any NSF cheques received. Any credit cards that fail to process will also be subject to a $30 fee.

If two x NSF or declined credit card payments occur during the season, a certified bank draft will be required and the family will be required to keep their account current each month.

Change of Group

Families will be billed the difference in annual training fees and Swim BC Registration fees that may occur due to a swimmer’s promotion during the season.

Annual Training Fees will be calculated at point of upgrade to the nearest month, no backdating
Swim BC Registration Fee will only be applicable for swimmers moving from the Stingrays’ Non Competitive program to the Stingrays’ Competitive Program

For more information, regarding this, please see Program Descriptions & benchmark expectations per Group.

Withdrawal Policy

Request of withdrawal / group downgrade, whether temporary or permanent, must be submitted in writing prior to the first day of withdrawal / group downgrade. From the date of written notification received, there will be an obligatory 30 days notice + the remaining number of days in that said month ie withdrawal on March 1^st means financial obligation until April 15^th.

The only exception for the Stingrays’ ’30 days + remaining days in the month’ policy, is in the instance of illness or injury. Request for consideration can be submitted along with the Physician’s documentation for the monthly fees to be prorated to the full month or half month basis based solely on the calendar date. Backdating will not be considered – please express your intent in writing ASAP.

Non-Refundable Fees

The Swim BC fee, DST account activation, and first month training fees are non refundable. In addition, Swim Meet fees are non-refundable in most cases. See information below.

Swim Meet Fees

Swimmers must be confirmed through their online DST Account to participate in any Competition. Details for each Event are listed on the DST Events Page. Deadlines are typically 2wks to 10days prior to the Event. Late confirmations MAY be accepted - with a penalty - and are at the DST Staff discretion to accept. If accepted, the penalty will be:

1^st offense: nil penalty
2^nd offense: $20 fee
3^rd (and subsequent) offense: $50 fee

Swim Meet entry fees are listed in each specific Meet Information Package, included in the Event Page. Swim BC Sanctioned competition or Time Trial has an entry fee charged to member’s accounts pre competition. DST Staff are volunteering on behalf of your Swimmer so their travel and incidentals are also covered by all participating swimmers EXCEPT for Championship level competitions.

These fees are non-refundable after the posted “scratch deadline”. Meet Entry Fees may include:

Individual Event Fees
Relay Event Fees
Swim BC Splash Fees
Facility Fees
DST Staffing Fee

These amounts are calculated and all confirmed participants will receive an Entry & Fees Report outlining their swimmer’s chosen events as well as the cost. You will have a minimum of 24hrs to review prior to the Final Deadline.

è In the instance of illness, injury, etc after the No Charge Scratch Deadline DST Staff will appeal to the Host for refund of fees IF done in a timely manner PRIOR to the competition and supporting documentation is received ie Physician’s note. Refund of fees are wholly at the discretion of the Host and all communication is to conducted solely by the DST Staff.

TO NOTE: It is solely the responsibility of the DST Staff to communicate on behalf of the Duncan Swim Team. Any member who contacts the Host Team independent of the DST Staff will have their Swimmer’s participation placed under review.

Team Travel meets or travel training trips will incur additional expenses such as transportation, food, additional training fees, etc. These approximate amounts will be listed on the Event Page with 50% of this amount being due prior to the Event and the balance being calculated and invoiced post Event.

Fundraising:
There is no mandatory Fundraising requirement for families, but your participation in fundraising initiatives benefit everyone! Fundraisers may be held to raise funds for a stated purpose, such as saving up for team travel or for equipment purchase, while others are held to raise funds for other team expenses, such as social events.

Family Participation Points

To host competitions and other events, families are required to volunteer to earn volunteer credits based on their child’s group commitment: Family Participation Points “FPP”s. Here’s how it works:

Points are assigned to each level within the Stingrays: higher levels more requirement, newer levels lesser.
Each point is a valued at $100. At point of Registration, Families submit their appropriate amount to be held in trust.
1. Amounts must be accounted for PRIOR to the first day of swimming. Preferred payment can be made via Credit Card, EMT. PAYMENT MUST BE RECEIVED for your Swimmer’s membership to be approved and active.
2. Families with multiple members, the number of points required are calculated at:
  1. Highest level swimmer points commitment
  2. 1 point per swimmer thereafter, regardless of group
Successful completion of FPPs results in a credit to be held for the 2024-25 season or can be gifted back to DST or another DST family in the 2023-24 season.
1. It is the responsibility of the member to complete their ONLINE SIGNUP through the DST site to ensure accurate accounting of volunteer sessions. Uncertain how to do this? Please contact our Volunteers Coordinator officials@duncanstingrays.com
Failure to earn some or all volunteer points will result in the non refund of funds held in lieu.

Swim Group	Points Required	1 point = $100 invoiced at start of season	Ways to Earn FPPs:	Additional notes regarding FPPs
*COMPETITIVE*			Volunteer at a DST Event Work towards SNC Officials Certification* Lead an Organizational Committee “See a Need Fill a Need” enhance YOUR team!	To receive your FPPs, members MUST SIGN UP ONLINE through your DST online account for each Event FPPs can be earned by multiple family members at the same event
D Group	3	$300
C Group	4	$400
B Group	5	$500
A Group	6	$600
NON COMPETITIVE* commitment commences 2^nd season
FUNdamentals SwimActive Masters	1	$100

* DST encourages families to participate as an Official at all competitions their Swimmer attends.
By doing so, you will learn more about the Sport your Child has chosen and thus find greater joy in your child’s participation in Swimming.

** For more information regarding Swimming Natation Canada’s Officials Certification Pathway, please visit:

Program Descriptions & benchmark expectations

The Duncan Swim Team subscribes to the National Coaching Certification Program (NCCP) and its Appropriate Athlete Development (AAD) model for long term development in sport and physical activity, in its entirety.

All DST Staff are trained and certified through NCCP and are members of the Canadian Swim Coaches Association (CSCA), registered annually.

On the next 7 pages you will find the program descriptions for each group within the Duncan Swim Team.

Stingrays’ FUNdamentals Swim School: Learn to Swim Program

Program Coordinator: Olivia Charles olivia@duncanstingrays.com

NCCP AAD phase: Active Start & FUNdamentals

Weekly Program commitment: 1 – 3 water sessions per week

Equipment required for Stingrays’ FUNdamentals Swim School:

Bathing suit
Goggles

Active Start (Pre FUNdamentals)

Prerequisite: swim 10m unassisted – in any fashion, just all by themselves = Red Cross Swim Kids 2 completed.

This program is the first step in the development of a young swimmer; typically ages 5 – 6yrs of age. Essential skills include familiarity with the water environment including the introductions to the basics of our sport in floatation, propulsion, transfer of body weight, streamlines, kicking. At the conclusion of the group, Swimmers will begin to learn the basics of Freestyle and Backstroke.

FUNdamentals Stage 1

Prerequisite: swim 25m unassisted = Red Cross Swim Kids 4 completed.

This program is the second step in the development of the young swimmer; typically 6 – 7yrs of age. Basics of floatation/propulsion/streamlining skills are improved upon. Competition in our in house Time Trials “Orange & Black” is encouraged but not mandatory. Orange & Black TT are held once per Cycle.

Swimmers will learn the basics of all 4 Swimming strokes right from the start:

Freestyle
Backstroke
Breaststroke
Butterfly

Focus for this level is learning the basics of floatation and body position. Propulsion with the legs ie "kick" is also a major component of this level of Swimming. The basics of each stroke’s turns along with the standing dive are developed.

FUNdamentals Stage 2

Prerequisite: swim 25m Freestyle, 25m Backstroke, familiarity of Breaststroke, Butterfly.

This program is the third step in the development of a young swimmer; typically 7 – 8yrs of age. Skills from the previous levels are developed further. Swimmers will learn how to more efficiently connect the arms & legs to form the 4 Swimming strokes: Freestyle, Backstroke, Breaststroke, and Butterfly.

Focus for this level is mastering the basics of floatation, body position, and propulsion with the legs ie "kick" is also a major component of this level of Swimming. The rules for each of the Strokes in the Sport of Swimming are also expanded upon along with the of each stroke’s specific turns.

Competition in our in house Time Trials “Orange & Black” is encouraged but not mandatory. Orange & Black TT are held once per Cycle.

FUNdamentals Stage 3

Prerequisite: swim 50m Freestyle, 50m Backstroke, 25m Breaststroke, and 25m Butterfly.

This program is the fourth step in the development of a young swimmer; typically 7 – 9yrs of age. Full strokes of Butterfly, Backstroke, Breaststroke, and Freestyle are developed, along with turns, underwaters, finishes, dive starts and back starts. Swimmers will also expand on their Mental Skills learned in Stage 2: counting in 25m increments, counting repetitions per set, using the pace clock starting with 25s on 1:00, then repetitions on :50, so on so forth. Practices will typically exceed 500m within a session.

The rules for each of the Strokes in the Sport of Swimming are reinforced and swimmers will work to expand their endurance. Competition in our in house Time Trials “Orange & Black” is encouraged but not mandatory. Orange & Black TT are held once per Cycle.

FUNdamentals’ Annual Costs

Cycle Dues

Swim BC Registration

DST

Account Activation

Family Participation Points

Annual Dues w/ Cycle* payment option

*”Cycle”: 3 month block (approx.): Fall, Winter, Spring Cycles

$10

Swim School

$20

$100*

2^nd season and on

$TBD

3 sessions / wk

$TBD

2 sessions / wk

$TBD

1 session / wk

Development & Diversity Group: Regional Development Program

Program Coordinator: Leanne Sirup leanne@duncanstingrays.com

NCCP AAD phase: Learn to Train

Weekly Program commitment: 2 – 4 water sessions

“D Group”: the Regional Development Program is designed to introduce young athletes (ages 11yrs & Under) to the Sport of Swimming. Skill sets begin at fundamental levels, continue upward, and consistently develop skilled and knowledgeable athletes physically, technically, mentally, socially, and emotionally. D Group Swimmers are encouraged to be multi disciplined and multi sport athletes.

Prerequisite: complete the Stingrays’ FUNdamentals Swim School program, display skills and appropriate knowledge of each stroke, reflect group skills, and respects the training environment.

Training & Performance Requirements --> Physical & Mental:

200m Freestyle <6:00, 100 Individual Medley <3:00
Turn-focused 100m Freestyle. Must complete 100m with flip turns, unbroken streamline to the surface, steady kick throughout.
Training Guidelines – athlete must understand and perform independently:
- 8 x 25 Freestyle :50 interval
- 8 x 25 non Freestyle :60 interval
- 100m Flutter Kick <3:00
- 300 IM kds
Swimmer is expected to race all 4 strokes every Cycle (10-14wks)

Attendance Requirement:

75% attendance is recommended in this group for swimmer to progress. Families please note that the Wed PM session is solely for swimmers who have committed to the DST D Group (full) program = 3 or 4 sessions per week. Families committed to the DST D Group (entry) program will have the option of attending the M/Th/F for their 2 sessions per week.

Equipment Recommended for D Group:

Team Gear: DST top, DST Cap
Training Gear: Personal Kickboard

D1 – entry level

This program is the continuance of developing the young competitive swimmer with competition being at the (novice) Regional level; typically 8 – 10yrs of age. Swimmers will work to solidify each stroke’s Swimming specific rules as well as refining the 4 Swimming strokes and expand their endurance with an eye towards improving their Swimming for competition. Swimmers at this level are keen on improving their physical and technical skills. Mental skills training is introduced.

Participation in competition is encouraged for all participants at least 1 x per cycle (3 mo period). Competitions will be held on Vancouver Island and at a 4 – 6wk interval. Swimmers who achieve any Time Standards for Invitationals, Championships, etc will be invited to attend.

D2 – intermediate level

This program is the focus of the “D Group” program where the swimmers attend a minimum of 3 water sessions per week and have earned an open invite to the Challenge Group’s weekly Yoga Session. Athletes will work on competitive stroke fundamentals, the advanced basics of starts and turns, and their ability to swim more extended events. This group also aims to earn their invite to the Vancouver Island Regional (VIR) Championships. Competitions are held all over Vancouver Island and are typically 4 – 6wks apart.

D3 – advanced level

This program is the pathway for the skilled swimmers showing interest and enthusiasm of being competitive with their peers within the Vancouver Island Region (VIR); typically 9 – 11yrs of age. The primary focus of this group is the technical improvement in all strokes, distances, turns, and starts. The secondary focus of the group is learning the Sport of Swimming, including the rules, nutrition, and self management at practices and Meets. Endurance training is not the primary focus of this group. Any “endurance” improvements will happen as a natural product of learning and rehearsing

In cooperation with both the D Group & C Group Program Coordinators, the Swimmer identifies a session per week to attend a C Group session in lieu of their typical D Group session. Families can expect the invite being sent when the DST Staff have determined swimmer readiness within the physical, technical, mental, emotional, and social expectations of the next level. DST Staff endeavor to create a positive experience and so appropriate timing within the season to commence the swimmer visitations is also a consideration.

Swimmers may move fully to their next group upon invite or commence ‘visits’. Typically, swimmers take about a month to become familiar and confident with their next level. Swimmers may take as short / long as they need provided they are not a disruption in their present group.

D Group’s Annual Costs

Monthly Dues

Swimming Natation Canada /
Swim BC Registration

DST
Account Activation

Family
Participation Points

Annual dues
w/monthly payments option*

$103.50

FUNdamentals

(8yrs &Under)

$123.50

Skills

(9/10yrs)

$165.50 Development

(11 to 14 yrs)

$50

$300

$TBD

2 sessions / wk

$TBD

3 - 4 sessions / wk

Challenge Group: Divisional Development Program

Program Coordinator: Olivia Charle olivia@duncanstingrays.com

NCCP AAD phase: Learn to Train

Weekly Program commitment: 3 – 5 water sessions, <1 Physical Literacy session

“C Group”: This level of our program is for highly motivated athletes ages 10yrs & older who are committed to long-term development and have met all of the listed group prerequisites. The group’s focus is learning to training, mastering more sophisticated techniques, and exposing the swimmer to expanding the aspects of Competitive Swimming and the sporting lifestyle. Training emphasis will consist of skill, physiology, and mental development. To promote continued improvement through the Stingrays’ long-term development plan, as well as success in training at the Challenge level, requires elevated and consistent commitment from its athletes.

Swimmers will have 12 – 15 competitions per year, highlighted by a Regional, Divisional, Provincial, or National Championship.

Prerequisites: Swimmers who have proven the ability to race a 200 IM, 400 Freestyle, 100s of all strokes, and exceed the VIR Time Standards (10&U age category) for minimum 3 strokes will be considered to join in with the Challenge Group.

Swimmers must demonstrate an ability to contribute to the overall team success through a positive attitude, strong work ethic, sportsmanship, coachability, and commitment to their training and competition.

Training & Performance Requirements --> Physical & Mental:

200m Freestyle <3:20, 200 Individual Medley <4:00
Turn-focused 100m Freestyle. Must complete 100m with flip turns, unbroken streamline to the surface with 2 (or more) dolphin kicks to the surface, and steady kick throughout.
Training Guidelines – athlete must understand and perform independently, utilizing their racing skills:
- 1 x 50m of each stroke <1:00, legally
- 8 x 50 Freestyle 1:15 interval
- 8 x 50 non Freestyle 1:30 interval
- 200m Flutter Kick <5:00
Ability to count own repetitions and follow pace clock on intervals 1:20/1:40/:55/:50
Swimmer is expected to race all 4 strokes + distance Freestyle every Cycle (10-14wks)

Attendance Requirement:

75% attendance is recommended in this group for swimmer to progress. “Attendance” for the session includes completing 100% of the training session. Families can anchor their week on the base C Group water sessions of: Tues PM & Fri PM and then select 1 - 3 more sessions.

Failure to meet these group requirements will result in a re-evaluation of the Swimmer’s position in the program by the Lead Coach and the Head Coach. Evaluations are made on a monthly basis.

NEW: Physical Literacy / Strength & Conditioning

Swimmers’ education for their dryland training is a must. To ensure safety and maximize teaching & learning opportunities for the Team as a whole, we are encouraging families to aim for at least a 50% attendance commitment for the Physical Literacy programming on Thurs AM. Failure to fulfill the 50% attendance commitment – assessed monthly - will result in Swimmers being un-invited to the dryland sessions until the next Cycle startup (Sept-Dec, Jan-Mar, Apr-July).

Our aim is not to disclude Swimmers, more so, to ensure the consistent attenders are not hindered by those who do an occasional drop in. Please have your family plan around when this commitment can be a reality for you.

Equipment recommended for C Group:

Team Gear: DST top, DST Cap
Training Gear: Kickboard, Pull buoy, Equipment Bag
Dryland Gear: Yoga Mat & Block

C1 – entry level

This level is for children ages 11yrs & Under who enjoy swimming and are interested in participating in the Sport of Swimming. Athletes will work on competitive stroke fundamentals, the advanced basics of starts and turns, and their ability to swim more extended events. This group aims to graduate to the VIR Championships level of racing. There may be a possibility of one off-Island travel opportunity during the season.

C2 – intermediate level

This level is for athletes ages 11yrs & Under who have been introduced to Competitive Swimming and wish to continue with the Stingrays’ long-term development plan. The primary focus of this group is the technical improvement of all strokes and distances, turns, and starts. The secondary focus of the group is learning the Sport of Swimming, including (but not limited to) the rules of our Sport, nutrition, and self management at practices and meets. Endurance training is not the primary focus of this group. Any ‘endurance’ improvements will happen as a natural product of the learning and rehearsing. Athletes will have the opportunity to race every 4 – 6wks with the expectation of racing at least twice per Cycle (10 - 14wk period). Swimmers who achieve the Qualification Times (QTs) for invitational or provincial level championships meets will be encouraged to attend. Travel meets will require a parent or guardian to join their swimmer.

C3 – advanced level

This level is for swimmers preparing to move to the B Group. Athletes are encouraged to commit to all of their water training sessions as well as the additional Physical Literacy sessions prior to requesting commencing their B Group visits.

In cooperation with both the C Group & B Group Program Coordinators, the Swimmer must attend one weekday morning B Group session per week in lieu of their typical C Group session of their choosing. Families can expect the invite being sent when the DST Staff have determined swimmer readiness within the physical, technical, mental, emotional, social & group expectations of the next level. DST Staff endeavor to create a positive experience and so appropriate timing within the season to commence the swimmer visitations is also a consideration.

C Group’s Annual Costs

Monthly Dues

Swimming Natation Canada / Swim BC Registration

DST

Account Activation

Family

Participation Points

Annual dues w/monthly payments option

$123.50
Skills
(9/10yrs)

$165.50
Development
(11 to 14 yrs)

$50

$400

$TBD
3 – 6 sessions / wk

(I) Believe Group: Provincial Development Program

Program Coordinator: Leanne Sirup leanne@duncanstingrays.com

NCCP AAD phase: Train to Train

Weekly Program commitment: 5 – 7 water sessions,

<1 – 2 Physical Literacy / Strength & Conditioning sessions, <1 x Yoga session

“B Group”: This program is for the VIR Championships and Swim BC Divisional & Provincial swimmers working to develop and maintain the ability to perform at their highest level and achieve Swim BC Provincial / SNC National Time Standards. The group’s focus is to continue physiological and technical training with exposure to multiple levels of competitions. There will be many competitive opportunities throughout the season, highlighted by two provincial competitions each year. In addition, swim-up options with the National group will be available to highly devoted and high-performing athletes. Swimmers in this group may move into the National program should they meet the requirements.

Prerequisite: Swimmers who have proven the ability to race 400 IM, 800 Freestyle, 200s of all strokes, and exceed the SwimBC Divisional Time Standard (12&U age category) for minimum 3 strokes will be considered to join in with the Believe Group. Swimmers are also expected to actively participate in the learning process of bettering themselves, both in and out of the training environment.

Training & Performance Requirements --> Physical & Mental:

16 x 100 Freestyle 1:45 holding 1:35 or better
10 x 100 IM 1:55 holding 1:45 or better
400 Flutter Kick <8:00
400 Freestyle <5:50
200 IM <3:10
Swimmer is expected to race all 16 events every season, regardless of SC or LC.

Attendance Requirement:

80% attendance is required in this group for swimmer to progress. “Attendance” for the session includes completing 100% of the training session. Families can anchor their week on the mandatory B Group sessions of: Wed AM, Fri AM, Fri PM and then select 2 – 4 more sessions.

Failure to meet these group requirements will result in a re-evaluation of the Swimmer’s position in the program by the Lead Coach and the Head Coach. Evaluations are made on a monthly basis.

NEW: Physical Literacy / Strength & Conditioning

Swimmers’ education for their dryland training is a must. To ensure safety and maximize teaching & learning opportunities for the Team as a whole, we are encouraging families to aim for at least a 50% attendance commitment. Failure to fulfill the 50% attendance commitment – assessed monthly - will result in Swimmers being un-invited to the dryland sessions until the next Cycle startup (Sept-Dec, Jan – Mar, Apr – July).

As well, we have formulated a minor progression scale for all participants:

Swimmers attend CAC: ABC Entry Physical Literacy on Thurs AM: knowledge session
Swimmers attend CAC: AB Physical Literacy on Tues AM: training session
Swimmers attend VI Strength: AB Strength & Conditioning: knowledge session

Swimmers must earn their invite to a higher level dryland training program based upon their desire to learn and coachability. Safety is our first priority! Swimmers will be continually assessed and encouraged to expand their opportunities for S&C training to a maximum of 2 sessions per week.

Start with a single session at #1 above. Swimmers who move on to #2 above are then eligible to attend 2 sessions per week (#1, #2). Swimmers who move on to #3 above are then eligible to attend 2 sessions per week (#2, #3).

Equipment recommended for B Group:

Team Gear: DST top, DST Cap
Training Gear: Kickboard, Pull buoy, Equipment Bag, Fins, Snorkel
Dryland Gear: Yoga Mat, Block, Band

B1 – entry level

This level is for swimmers ages 11yrs (female) / 12yrs (male) & Under who enjoy swimming and are interested in dedicating themselves more towards their chosen sport. Athletes will work on all four competitive stroke fundamentals, the advanced skills of starts and turns, and their ability to strategically race more extended events. This group aims to graduate to the Swim BC Championships level of racing. There may be a possibility of one off-Island travel opportunity during each Cycle.

B2 – intermediate level

This level is for athletes ages 11yrs (female) / 12yrs (male) & Under who are keen to dedicate more to their Competitive Swimming experience and wish to continue with the Stingrays’ long-term development plan. The primary focus of this group is the technical improvement of all strokes and distances, turns, and starts. The secondary focus of the group is learning the tactics of each stroke and their corresponding race distances. Athletes will be challenged across the 3 energy systems to enhance their performances at strategic points throughout the season. Athletes will have the opportunity to race every 4 – 6wks with the expectation of racing at least twice per Cycle (10 - 14wk period). Swimmers who achieve the Qualification Times (QTs) for invitational or provincial level championships meets will be encouraged to attend. Travel meets may require a parent or guardian to join their swimmer.

B3 – advanced level

In cooperation with both the B Group & A Group Program Coordinators, the Swimmer identifies a session per week to attend an A Group session in lieu of their typical B Group session. Families can expect the invite being sent when the DST Staff have determined swimmer readiness within the physical, technical, mental, emotional, and social expectations of the next level. DST Staff endeavor to create a positive experience and so appropriate timing within the season to commence the swimmer visitations is also a consideration.

B Group’s Annual Costs				Monthly Dues
Swimming Natation Canada / Swim BC Registration		DST Account Activation	Family Participation Points	Annual dues w/monthly payments option
$165.50 Development (11 to 14 yrs)	$207.50 Open (15 & Over)	$50	$500	$TBD 5 – 8 sessions / wk

Autonomy Group: National Development Program

Program Coordinator: Leanne Sirup leanne@duncanstingrays.com

NCCP AAD phase: Train to Compete

Weekly Program commitment: 7 – 8 water sessions,

<1 – 2 Strength & Conditioning sessions, <1 Yoga session TBD

“A Group”: Our Team's most dedicated and skilled athletes working towards performing on the National level. The goal of the A Group is to develop dedicated athletes further to be successful at national-level competitions and prepare them for the senior-level / Open category of racing. Athletes in this group will be involved in the decision making process for parts of their training and competition preparation and held accountable for those decisions.

The National Development level of our program is for motivated and dedicated nationally qualified (or on track) swimmers. The focus of this group is to develop the athlete’s ability and skills to qualify and compete as a finalist at the National level with the potential to reach the international level. Swimmers will have multiple competitive opportunities throughout the season, highlighted by two National Championships competitions. Exceptional work ethic and positivity is a daily requirement to succeed at this level.

Prerequisite: Swimmers who have satisfied the B Group Prerequisites as well as:

Committed to supporting an atmosphere of leadership, positivity, sportsmanship, and professionalism
Interview with the Head Coach prior to acceptance into the program
The Head Coach reserves the right to accept swimmers into the National program that satisfy some but not all of the above criteria

Training & Performance Requirements:

20 x 100 Freestyle 1:30 holding 1:25 or better
10 x 100 IM 1:40 holding 1:35 or better
400 Flutter Kick <7:00
400 Freestyle <5:00 & 200 IM <2:45
Swimmer is expected to race all 16 events every Short Course & Long Course season

Attendance Requirement:

85% attendance is necessary in this group for swimmer to progress. “Attendance” for the session includes completing 100% of the training session. Failure to meet this group requirement will result in a re-evaluation of the Swimmer’s position in the program by the Lead Coach and the Head Coach.

Swimmers are expected to attend all Provincial Championship meets and any National competitions they qualify in. Workouts and schedules will be flexible and appropriate for the age and ability level of the athlete. Additional sessions may be added by a per member basis.

NEW: Physical Literacy / Strength & Conditioning

Swimmers’ education for their dryland training is a must. To ensure safety and maximize teaching & learning opportunities for the Team as a whole, we are encouraging families to aim for at least a 50% attendance commitment. Failure to fulfill the 50% attendance commitment – assessed monthly - will result in Swimmers being un-invited to the dryland sessions until the next Cycle startup (Sept-Dec, Jan – Mar, Apr – July).

As well, we have formulated a minor progression scale for all participants:

Swimmers attend CAC: ABC Entry Physical Literacy on Thurs AM: knowledge session
Swimmers attend CAC: AB Physical Literacy on Tues AM: training session
Swimmers attend VI Strength: AB Strength & Conditioning: knowledge session
Swimmers attend VI Strength: A Strength & Conditioning: training session

Start with a single session at #1 above. Swimmers who move on to #2 above are then eligible to attend 2 sessions per week (#1, #2). Swimmers who move on to #3 are then eligible to attend 2 sessions per week (#2, #3). Swimmers who move on to #3 are then eligible to attend 2 sessions per week (#3, #4)

Equipment recommended for A Group:

Team Gear: DST top, DST Cap
Training Gear: Kickboard, Pull buoy, Equipment Bag, Fins, Snorkel, Paddles
Dryland Gear: Yoga Mat, Block, Band

A1 – entry level --> A2 – intermediate level --> A3 – advanced level

This level is for swimmers ages 13yrs (female) / 14yrs (male) & Under who enjoy swimming and are keen to become even stronger students of the Sport of Swimming. Athletes will work on all four competitive strokes; exploring the technical adjustments necessary for each race distance, the advanced skills of starts and turns, and enhance their expertise to strategically race per event. This group aims to graduate to the Swimming Canada Championship level of racing. There may be a possibility of one off-Island travel opportunity during each Cycle.

Competition is a major focus for swimmers of this level - entirely optional but we'll get you ready to race! Swimmers are striving to perform (and medal!) at the National levels.

A Group’s Annual Costs				Monthly Dues
Swimming Natation Canada / Swim BC Registration		DST Account Activation	Family Participation Points	Annual dues w/monthly payments option
$165.50 Development (11 to 14 yrs)	$207.50 Open (15 & Over)	$50	$600	$TBD 7 - 10 sessions / wk

Fit 4 Life Program

Program Coordinator: Olivia Charles olivia@duncanstingrays.com

NCCP AAD phase: Fit for Life

Weekly Program commitment: 1 – 3 water sessions

SwimActive – age group, non competitive

Prerequisite: complete the Stingrays’ FUNdamentals Swim School program; complete all 3 Stages. For those who are new to the Stingrays and want to join the SwimActive program, they must display skills and appropriate knowledge of each stroke (Freestyle, Backstroke, Breaststroke, and Butterfly), ability to work well in group settings, respect the training environment. Our aim is to assist Swimmers to their own Aquatic goals; Swimmers must be prepared to learn competition swim skills and swim more than 800m within each session.

Created specifically for swimmers who have completed their Stingrays FUNdamentals Swim School education and skills. This group is considered a non competitive group with an eye towards fitness as the focus. Competition is still an option as swimmers will be trained to the rules according to Competitive Swimming

BCSSA members please note: This group also allows for BCSSA members to maintain their Summer Swimmer status with each practice being 1hr water time. BC Summer Swimming mandates any Winter Maintenance programs to be maximum 2hrs of instruction per week, please plan your membership commitment accordingly.

Annual Costs			Cycle Dues
Swim BC Registration	DST Account Activation	Family Participation Points	Annual Dues w/ Cycle* payment option *”Cycle”: 3 month block (approx.): Fall, Winter, Spring Cycles
$10 Swim School	$20	$100* *2^nd season and on	$TBD 3 sessions / wk	$TBD 2 sessions / wk	$TBD 1 session / wk

Masters – adult, fitness & competitive

Prerequisite:. 18yrs of age minimum, ability to swim a minimum of 500m (20lengths) unassisted - it need not be continuous but please note that this is not a Learn to Swim program. If this is beyond your ability, we encourage you to explore our Solo Stingrays option.

The Duncan Swim Team is excited to expand the Stingrays Masters program that is geared towards lifelong fitness for adults 18yrs and older. Our group is built up of recreational swimmers looking to improve their speed and technique. We also have focused Triathletes and the conventional Competitive Masters Swimmers. Swimmers will have the opportunity of learning skills related to all 4 swimming strokes: Freestyle, Backstroke, Breaststroke, and Butterfly. The group cycles through and completes short, mid, and longer distances. We also work to incorporate each Swimmers’ goals – bring your ideas forth and all will benefit! Competition will be introduced this season for all interested members.

New this season: the Stingrays Masters program is excited to support the competitive experience for our Masters! Interested in competing? Please be sure to let your Lead Coach olivia@duncanstingrays.com

Annual Costs

Cycle Dues

Swim BC Registration

DST
Account Activation

Family
Participation Points

Annual Dues
w/ Cycle* payment option
*Cycle = 3 month block (approx.): Fall, Winter, Spring Cycles

$49
Non Competitive

$207.50
Competitive

$20

$100*
*2^nd season and on

$TBD
3 sessions / wk

$TBD
2 sessions / wk

$TBD
1 session / wk

Stingrays Hosted Competition Dates

With DST supporting the swimming community in hosting these competitions, it brings a financial benefit to our Team…. which translates into reducing everyone’s fees. Please consider supporting the swimming community that your child(ren) benefits from.

For information and guidance on how to sign up online, please contact our Team’s volunteer Volunteers Coordinator volunteers@duncanstingrays.com For information on how to progress through your own Officials Certification pathway, please contact our Team’s Officials Administrator officials@duncanstingrays.com

Stingrays’ Annual Orange & Black Time Trials (unsanctioned):

DATES:

Wednesday, 29nov2023
Wednesday, 21feb2024
Wednesday, 05jun2024

PARTICIPATING GROUPS:

Active Start
FUNdamentals Stages 1 – 3
SwimActive & Masters
D Group
C Group optional
C/B/A Groups leadership

FAMILIES:

this is the very first level of competition and events hosted by DST. This is the perfect 1^st step for YOU to take as a volunteer! Please be sure to use the Job Signup button to ensure credit towards your FPPs.

NEW THIS SEASON: Vancouver Island Region (VIR) “Level Up” Competitions (unsanctioned):

DATES:

Saturday, 21oct2023
Saturday, 18nov2023
Saturday, 20jan2024
Saturday, 10 OR 17feb2024 – to be confirmed!
Saturday, 06apr2024

PARTICIPATING GROUPS:

FUNdamentals Stages 2 & 3
SwimActive
D Group potential
C Group potential

FAMILIES:

these are the entry level of competition and events hosted by DST.

For our young swimmers to participate, it will require assistance from the families of those attending. Please be sure to use the Job Signup button to ensure credit towards your FPPs.

Stingrays’ Annual Competitions (Sanctioned):

DATES:

Fri 08dec – Sun 10dec2023
DST Winter Break Invitational
Fri 01mar – Sun 03mar2024
DST Spring Break Invitational
Fri 14jun – Sun 16jun2024
DST June Jamboree

PARTICIPATING GROUPS:

D Group
C Group
B Group potential
A Group potential

FAMILIES:

We, at DST, consider the needs of our swimming community and use the guideline of volunteering when your Swimmer is participating.

Please be sure to use the Job Signup button to ensure credit towards your FPPs.

DST Rights & Responsibilities

The Duncan Swim Team is committed to inspire every person in its organization by providing opportunities to develop skills, knowledge and values necessary for each individual to become a capable and contributing participant in the swimming community.

DST Swimmer Code of Conduct

As a member of the Duncan Swim Team, all swimmers must adhere to the rules and regulations of the Swim Team. Swimmers that do not adhere to these rules will require a review of the swimmer’s participation and / or membership with the Team by the Swimmer’s Coach, and / or the Director of Operations, and / or Team President. Here are the general guidelines to be a great Stingray:

Be respectful of yourself and your training by demonstrating a positive attitude towards learning as well as participating actively in all aspects of your swim program
Be respectful of all those that support you: your family, your teachers, your coaches, your teammates, your friends, your fans
Be respectful of property: pool, changerooms, hotel rooms, equipment, etc. Any willful damage will result in costs being charged back to the swimmer
Have appropriate training gear at practice at all times – respect your training!
Swimmers must wear DST gear when competing at any competition – respect your racing!

Strive for excellence and know your priorities:
1. Family
2. School
3. Swimming
Swimmers will not speak, text, email, or post negative, rude, disrespectful comments about the Team, Team Staff, or Teammates on social networking sites
No use of alcohol, illegal drugs, or tobacco products regardless of legal age or not
No possession of racist, sexist, or any other inappropriate material
Report all violations of the Code of Conduct to an authority figure: Coach, Parent, senior swimmer, Board member, etc

In addition, pertaining to travel meets, these rules and those established by the Coach and / or Chaperone are sufficient grounds for swimmers to be withdrawn from the meet and be sent home at their own expense, based upon the discretion of both the Coach and the Chaperone.

A) Swimmers have the right to:

i. Be treated with respect and consideration

ii. Feel safe in a caring environment

iii. A high quality swim program which takes into account their individual strengths and needs

iv. Express their ideas and opinions respectfully

v. Be supported in their overall development: physical, mental, emotional, technical, and spiritual, etc

Swimmers have the responsibility to:

i. Treat others with consideration and fairness while respecting their rights and feelings

ii. Help establish a clean, safe environment by caring for all personal and Team property

iii. Demonstrate positive attitudes toward learning

iv. Participate actively in all aspects of their swim program

v. Report all violations of the Code of Conduct to an authority figure (Coach, parent, senior swimmer, Executive member)

DST Parent / Guardian Code of Conduct

I will not force my child to participate in sports
I will remember that children participate to have fun and that the game is for youth, not adults
I will inform the coach of any challenge, disability or ailment that may affect the safety of my child or the safety of others and / or may hinder their development as an athlete
I will ensure that my child is healthy and is prepared to participate to the best of their ability. Illness and injury will be addressed appropriately and in a timely manner
I will learn the rules of the game and the policies of Duncan Swim Team, Swim BC, Swimming / Natation Canada, and World Aquatics
I (and my guests) will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials and spectators at every practice, swim meet, club function or event
I will encourage my child to respect the rights and feelings of others
I (and my guests) will not engage in any kind of unsportsmanlike conduct with any official, coach, swimmer, or parent
I will not encourage any behaviors or practices that would endanger the health and well-being of the swimmers – physical, mental, emotional, etc
I will teach my child to play by the rules and to resolve conflicts without resorting to hostility or violence
I will be an example to and demand that my child treat other swimmers, coaches, officials and spectators with respect regardless of race, creed, color, gender, or ability
I will praise my child for trying their best, and make my child feel like a success every time

I will teach my child that doing one's best is more important than winning, so that my child will never feel defeated by the outcome of a race or his / her performance
I will never ridicule or yell at my child or other participants for making a mistake or losing a competition
I will emphasize skill development and their long term practices and how they benefit my child over winning
I will promote the emotional and physical well-being of the Stingrays swimmers ahead of any personal desire I may have for my child (or their teammate) to win
I will respect the Coaches and their authority during practices and meets and will never question, discuss, or confront the Coaches on deck but will discuss at a pre determined time
I will respect the Coaches authority and will allow the Coach to speak on my behalf when appropriate. I will not usurp their role in all instances pertaining to the Team
I will also not confront the Officials during a practice and / or Meet and know that this is the responsibility of the Coach and not myself
I will play an active part in my child’s Swimming and will play an active role as a volunteer when my child participates
I will demand a sports environment for my child that is free from drugs, tobacco, and alcohol and I will refrain from their use at all events
I will “let the Coach coach” and refrain from coaching my child or other participants during practices and Meets.
I understand my greatest role is to be my Child’s cheerleader and not the coach
Report all violations of the Code of Conduct to the Coach or Board member

Non compliance with any of the aforementioned rules is grounds to have one’s membership reviewed and / or revoked. Please see DST Disciplinary Process at the end of this Registration Information Booklet.

Each and every member has a role and can affect the success of the Team; how do you affect the Team? As a member of the Duncan Swim Team, swimmers must understand that their participation in this program is a privilege and strive to be the best athlete, teammate, and competitor by acting respectfully and positively in all instances.

B) Parents / Families have the right to:

i. Be treated with respect and consideration

ii. Be informed of their child’s progress and be notified of any behaviour concerns

iii. Have their child swim in a safe, friendly environment which builds self-esteem and a sense of belonging

iv. Play an active role in their child’s swimming development as Head Cheerleader

Parents / Families have the responsibility to:

i. Discuss and assist their child in understanding this Code of Conduct

ii. Encourage their child to respect the rights and feeling of others

iii. Play an active part in their child’s swimming and when their child enters the ‘competitive arena’, to play an active role as a volunteer at every competition

iv. Be their Child’s biggest cheerleader and let the Coach coach

v. Be in regular contact with their child’s Coach

vi. Report all violations of the Code of Conduct to the Coach or DST Executive member

DST Staff Code of Conduct

The Duncan Swim Team Staff are members of the Canadian Swimming Coaches Association and adhere to Swimming / Natation Canada’s (SNC) Code of Conduct & Professional Ethics Policy. All DST Staff have been trained and certified with the National Coaching Certification Program (NCCP). Further to that, Coaches registered with SNC, respect the Universal Code of Conduct to Prevent and Address Maltreatment in Sport (UCCMS), commonly known as the Safe Sport Principles.

The Duncan Swim Team Staff are here to help your child succeed. We request to be treated with respect and consideration; no different than yourself at your workplace. We expect that the swimmers will participate and be involved in a productive manner. We also expect Families to trust the Coach with the Swimmer’s development and to let the Coach be the Coach.

DST Staff will provide the best Swimming Program possible, accommodating individual swimmers’ needs with consideration of each swimmer’s personal commitment
DST Staff will create and maintain order in a safe, nurturing environment
DST Staff will work with swimmers, parents, and peers in a fair and positive manner
DST Staff will communicate with parents regarding each child’s program and progress as necessary
DST Staff will report all violations of the Code of Conduct to the Head Coach who will liaise with the DST Board of Directors

C) DST Staff have the right to:

i. Be treated with respect and consideration

ii. Work in a safe non-threatening environment free from harassment

iii. Work in an environment supported by the Parents & Families

iv. Expect swimmers to participate and be involved in a productive manner

v. Expect Parents to take the lead with the Swimmer’s health and

vi. Expect Parents to let the Coach be the Coach – we don’t want to compete for your child’s attention to their Swimming – please support us and we’ll support you!

DST Staff have the responsibility to:

i. Provide the best swim program possible, accommodating individual swimmers’ needs with consideration of each swimmer’s personal commitment while maintaining a positive group dynamic

ii. Create and maintain order in a safe, nurturing environment to ensure all participants are seen & heard

iii. Work with swimmers, parents, and peers in a fair and positive manner

iv. Communicate with parents regarding each child’s program and progress as necessary

v. Report all violations of the Code of Conduct to the Head Coach who will liaise with the Board of Directors

Stingrays’ Parents Role

As a parent / guardian of a swimmer, families understand that swimming is simply a sport that their child does. The role of the Swimming Family is to support, love, and encourage their child. Swimming teaches children many life skills and can build one’s character. The Stingrays Coaches will help teach the swimmers about commitment, work ethic, teamwork, living a healthy lifestyle, managing their time, (and so much more!) not just how to swim fast. Support the Coach and the Stingrays program.

Kids progress at different times. Families must understand that some swimmers will be much more skilled and advanced at a young age while others will progress faster as they get older, stronger, more skilled, and coordinated. All swimmers progress differently amongst the main 4 skills that our Coaches teach: physical, mental, technical, and tactical. This is not a linear path and your Coaches are here to support your Swimmer’s growth. Your kids will have successes and failures. Be a positive role model in these times. As a parent, your children look to you to set an example, not to be a coach. If you have questions or concerns, talk to the coaches at a pre determined time. If there’s a problem, discuss it with your child’s Coach or, if not satisfied with your child's Coach’s response, please bring this forward to the Head Coach. Your child and their Coach will appreciate you for it.

Lastly, a swimming family must understand that swim clubs are primarily driven by its members. We encourage you to volunteer and support the Stingrays with any ideas that will help the team grow, be a better organization or assist with building a successful environment for all of the children of our Team. Each one of our members is striving for growth amongst our 4 main skills, and each one of our members will grow at their pace. Please help the Coaches support the growth of your child in all facets of the sport as it is our belief that a well rounded athlete is one that will ultimately grow to become an independent, well rounded adult.

Conflict Resolution Procedures

In keeping with the Team Philosophy outlined in the Parent Handbook, all communication between families and coaches should be respectful and constructive. Aggressive or abusive language is not permitted.

When a family has questions or doubts about what is happening at the pool, the first step is to talk with the Coach about your concerns at an agreed upon time and place. If the parent is dissatisfied with the answers, they should wait 24 hours before further action. This requirement allows for a reassessment of the matter in hope of calming any emotional reactions.

If an agreement cannot be reached after discussion with the Coach, the parent Conflict Resolution flowchart should be used to determine the next appropriate action.

Should any party involved with the conflict usurp the predetermined steps outlined to the right, the offending party agrees to the DST Disciplinary Process as outlined on the next page, proceeding immediately to the Parental & Swimmer suspension until the issue is resolved

With everyone’s help, we can continue to provide a program that is inclusive to all and allows for all of our members to grow at the pace that will most benefit their manner of learning. Each person is responsible for his / her behaviour and is capable of making appropriate choices. It is therefore the responsibility of coaches, families, and all others associated with DST to encourage and enforce appropriate behaviour and good decision making.

Conflict Resolution

FLOWCHART

Question about coaching, training, swimmer placement, progress, performance, etc

STEP 1:

have a brief discussion with your child’s Coach. Usually post practice provided our Staff member is available

Cooldown period of 24 hours after any upsetting incident

STEP 2:

schedule a meeting with your child’s Coach

STEP 3:

if either the Coach or the Family is dissatisfied with the discussion, either party can request the involvement of the Head Coach

STEP 4:

if either the Head Coach or the Family is dissatisfied with the discussion, either party can request the involvement of the Family Liaison

STEP 5:

if the Family Liaison is unable to arrive at a satisfactory resolution for all parties, a meeting will be scheduled with the DST President by each independent party. The President will then summarize the discussion to present at the next BOD meeting

STEP 6:

Issue is discussed by the Board of Directors (representing the Duncan Swim Team Society) at the next scheduled BOD meeting. Any DST Staff sitting as current BOD members will abstain from the discussion and will be present only at request of President

CONCLUSION:

All parties involved agree to the final decision made by the DST Family Liaison, or if escalated, by the DST Board of Directors

DST Disciplinary Process

As members of the Duncan Swim Team, we agree that failure to abide by the information included within the DST Registration Information Booklet, and that I and / or my Swimmer(s) will be subject to consequences that could include, but is not limited to the following*:

1^st violation: Verbal acknowledgement and / or warning by Official, DST Head Coach, and / or the DST Board of Director(s). This will include a written documentation to be kept on file
2^nd violation: Written warning received from the DST Head Coach and / or DST Board of Directors and kept on file. A ‘2^nd violation’ is defined as a second (2^nd) violation of any kind compounding upon the first (1^st) violation, does not need to be related to the ‘1^st violation’
3^rd violation: Parental AND / OR Swimmer practice(s) and swim meet suspension with written documentation of incident kept on file by the Duncan Swim Team
Final violation: Parental AND / OR Swimmer season suspension

* The Duncan Swim Team Society and its authority reserve the right to expedite the process listed above.

In the instances of the above, DST’s volunteer Family Liaison will assist both the DST Staff and the DST membership. Members are welcome to contact the DST volunteer Parent Liaison independently and at any time for advice pertaining to their Swimmer, the Team, etc. Please respect the volunteer Family Liaison’s time.

Duncan Swim Team Consent Forms

Personal Information Agreement

I/we agree to the policies, procedures, standards, and registration fees and guidelines set by the Duncan Swim Team, it’s Coaching Staff, and Board of Directors.
Medical Release: In the event of a medical emergency, I/we authorize our child(ren) to be treated by certified emergency / medical personnel. I have provided all necessary medical information about my child via the Stingrays website.
To note: Access to medical information will only be available to employees, chaperones, and Board members of the Stingrays deemed necessary to access this information by the Director of Operations.
Media Permissions: Group photographs may be posted without identifying swimmers. In addition, I/we give permission to post individual photographs of our children or ourselves on the team website, bulletin boards, newsletters, and related publications and to include names and achievements in team stories.
Travel & Behaviour Guidelines: I/we confirm reading and signing the Stingrays Code of Conduct form. I/we agree that we will explain and discuss these guidelines with our child(ren) and agree to abide by these guidelines.
Family Participation Points: I/we confirm reading the Family Participation Points program included in the Registration Information Booklet and agree to contribute to team activities as outlined.
Outstanding Balances: I/we understand that we will receive periodic statements and can also view our current account information via the Stingrays website. The outstanding balance must not exceed $500 at any point.
Privacy: The Duncan Swim Team is required to submit information such as swimmer names, birth dates, contact information to Swimming / Natation Canada (SNC) and Swim BC, the National and Provincial Sport governing bodies, for registration and insurance.

In addition, personal information is kept on the Team’s website for registration and billing purposes. Pool Queue (PQ) utilizes QuickBooksOnline services to manage our Team’s financial aspects.

Lastly, please be aware that competitive swimming takes place in a public forum. Therefore, competition results, including swimmer’s names, will be posted at swim meet locations, on our website, and at the SNC Meets site.

Any questions regarding team policies and procedures can be directed to the Director or Operations and Head Coach Leanne Sirup leanne@duncanstingrays.com

.........................................................................................................................................................

I/we have received, reviewed, understand, and agree with the:

DST Registration Information Booklet, its contents and guidelines contained within

Swimmer 1: __________________________________ DOB: _______________________________ yy/mm/dd

Swimmer 2: __________________________________ DOB: _______________________________ yy/mm/dd

Swimmer 3: __________________________________ DOB: _______________________________ yy/mm/dd

Parent / Guardian 1: ___________________________ Signed: _____________________________ yy/mm/dd

Parent / Guardian 2: ___________________________ Signed: _____________________________ yy/mm/dd

By agreeing to the online form and registering with the Duncan Swim Team (DST), this is understood to be the equivalent to physically signing the paper copy of the DST Registration forms.

...................................................................................................................................................end

As of 2023-08-08 1:04 AM